After a private meeting with the mayor regarding a major project, what is the appropriate action for the planning director?

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After a private meeting with the mayor, the planning director should translate that discussion into a clear, public-facing path for the project by documenting what was discussed and outlining the specific requirements for permitting approval, while offering staff consultation to help meet those requirements. This approach keeps the process transparent and consistent with established policies, ensuring decisions are grounded in formal criteria rather than informal influence. It also provides a concrete plan for moving forward that staff can monitor and apply uniformly, reducing the appearance of favoritism or political pressure. Public disclosure of every detail or bypassing due process would undermine transparency and accountability, while skipping the formal steps or seeking immediate approval would bypass established procedures.